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Administrative Assistant
Dhondup Holdings Corporation – A holding company investing for profit in projects that add value to communities.
Dear Applicant/ Job Placement Agency
This job will require physical office attendance from Monday to Saturday(half a day on Saturday). Our Office is located at 2nd floor Elements building@Quezon Avenue, #560 Quezon Avenue, Barangay Tatalon Quezon City. Building in front of sto. Domingo Church.
This is a permanent position with an opportunity to be regularized upon positive employment review. Our priority is to find someone who is trainable, who can handle the duties and responsibilities well and who is trustworthy.
Additional benefits upon positive management review are the following:
- Transportation allowance
- Maxicare health insurance
- Others: Food allowance, option for stay-in etc.
Administrative Assistant
DUTIES AND RESPONSIBILITIES
Admin
- Provide administrative support by means of facilitating equipment and supply requisitions to ensure efficient office operations
- Handles, monitors and processes petty cash funds
- Compiles and archives all files such as but not limited to corporate documents, contracts, and other legal documents for future use/reference and for easier retrieval;
- Keep records of all business transactions, including but not limited to Real Property Taxes, Association Dues, Insurance Expenses, Expenses from consultants, accountants, and lawyers
- Prepare checks for deposit and deposit checks or make payments via bank or bayad centers
- Monitor and oversee LTO registration of all company vehicles as it falls due
- Monitor company vehicle renewal of insurance
- Monitor RFID load all all company vehicles
- Maintain records of all employees under direct supervisor
Procurement/Purchasing
- Monitor and process supplier and internal billings
- Process payment and funding requests and approvals for all suppliers
- Conducts weekly follow up and payment updates for all suppliers
- Liaising with various third party suppliers
- Gather and summarize quotations
Operations
- Prepare and send billing statements for clients
- Prepare payroll requests, including SSS, Philhealth, Pag-Ibig, with the assistance of our consultant
- Coordinate service requests for repairs and maintenance in all properties
- Track payments and post dated checks of clients
- Retrieve and prepare payments for statement of accounts such as those of utilities, Real Property Taxes, association dues, etc. of all properties managed
- Quarterly reports on income and expenses
- Ensure that all online brokerage pages are updated
- Answer inquiries online, via email or mobile phone
- Prepare offer sheets/LOI, lease contract, official receipts, and other supporting documents
- Create and maintain a punch list for any ongoing construction projects
IV. JOB SPECIFICATIONS
Education and Skills
- High School Graduate
- Proficient with Microsoft Word and Excel
- Can write memos, is organized and neat
Core Competencies
- Ability to take the initiative
- Ability to build external and internal relationships and partnerships
- Exhibits professionalism
- Drive and promote workplace integrity
- Ability to plan and prioritize with patience
- Understanding of different cultures in the work environment
- Ability to manage multiple tasks and deliver to deadlines
- Takes responsibility for solving problems
- Prepared to challenge and be challenged
- Accountable and responsible
- Communicates effectively and openly
- Continually looks for efficiency gains, shares best practice and suggests process improvements
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